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January 12, 2015

From the CEO's Office

I hope you all are staying warm; it's more than a bit chilly in many parts of the country! As you saw last week, a number of announcements went out to you, our members. There was the CORE Data Collection Request, which is extremely important (details below) and the message regarding the way in which annual membership in NAO will work, effective 2015. I'm interested in hearing any comments or questions you may have about either. Please let me know.

CORE Data Collection Request

NAO Shortened and Simplified Annual Data Collection
Periods 1 & 2 2013-2014 and Period 1 2014-2015
Please Respond – Everyone's Data is Critical to Continued Federal Funding

In response to comments received on past data requests and in our continued effort to improve NAO data reporting, NAO CORE has made significant changes in our approach to annual data collection for the 2013-2014 and 2014-2015 reporting periods.

  • There is now only one short form to be completed for each reporting period.
  • The questions can be answered by pulling data directly from your federal reports. You will not need to run any new numbers.
  • In a pilot test of AHECs working from their own Excel spreadsheets, the average form completion time was just 1 to 2 hours.

The few hours that you spend completing the forms could make all the difference as to whether or not AHECs continue to receive federal funds.

  • As you know, AHEC has not been included in the President's budget proposal for the past three years. While Congress has put us back in the budget each year, we cannot count on this continuing.
  • We must make every effort possible to get the President to recognize the value of AHEC and the only way to do so is to provide our leadership with accurate data with which to make the case.
  • As you also know, outcomes reported in HRSA's budget justification often do not accurately or fully reflect our impact. We must have our own data – data that mirrors all of our hard work.
  • Due to the poor response rates we have experienced in the past few years, our NAO leadership is currently relying on outdated data. We must provide them with current data to help them make our case.

We are asking for two sets of data:

  1. your 2013-2014 data, since this is the data that HRSA will use to justify the 2016 budget; and
  2. your period 1 2014-2015 data, because we believe that going forward reporting will be easiest if you can complete the NAO request at the same time that you complete your federal reporting.

We have included specific instructions on each form that should allow you to complete the form efficiently and with the smallest time investment – an investment in AHEC's future.

In addition to completing the forms noted above, we would like you to share any questions and comments you had regarding your federal reporting, and any individual guidance you received from your project officer or the technical assistance center (e.g., types of sites you should/should not report, types of rotations you should/should not report, pipeline programs you should/should not report, etc.). We would also like to know your thoughts on the data you are reporting to NAO. Do you feel the numbers you are providing accurately reflect your program? If not, why not?

Please, please, please take the time to provide the requested data. The importance of your data and your comments on the reporting process cannot be overstated. We believe you will be surprised at how relatively painless it is. Please help us provide our leadership with the data they need to tell our story and demonstrate our value to our legislators. We cannot do it without you.

All data should be submitted to Kerrin Smith, NAO CORE Annual Data Collection and Reporting Co-Chair, at on or before February 15, 2015. Reporting questions should be directed to Detra Brown, NAO CORE Annual Data Collection and Reporting Co-Chair, at

Your participation in the NAO data collection effort has never been more important. Every AHEC matters. We must have 100% participation!

Youth Mental Health First Aid Corps

Northwestern CT AHEC (NWCTAHEC) is requesting proposals from AHECs interested in participating in the Youth Mental Health First Aid Corps.

Follow this link for a copy of the Request for Proposals.

NWCTAHEC seeks AHECs to serve as the host site for a full-time AmeriCorps member during the program year September 2015 to August 2016. AmeriCorps members will be trained as Youth Mental Health First Aid (YMHFA) Instructors and will implement YMHFA trainings for a wide cross section of community members who work with young people. Host site staff is also able to be trained as a YMHFA instructor to help build sustainability for the YMHFA program.

YMHFA is an evidenced based training program that helps individuals and communities better understand mental health and respond appropriately to adolescents who may be experiencing a mental health issue. In the aftermath of the tragedy at Sandy Hook Elementary School in Newtown, CT, President Obama and other national, state and local leaders are calling for the widespread implementation of YMHFA as a strategy to improve access to mental health care services for young people suffering from mental illness.

Intent to Submit Proposal Due Date – January 16, 2015
Please email your intent to submit a proposal to
Intent to apply is not mandatory but is helpful to NWCTAHEC for planning purposes.

Proposal Due Date: February 27, 2015

Submit proposals to:

Direct all questions regarding this RFP to:

"Tuesdays with Trachtenberg"

The next call will be Tuesday January 20th, and, as a reminder, calls are now being held every other week from 12:30-1:30 EST: Please dial in at 1-605-475-3220: Passcode: 245171#.

One item we will want to discuss is new legislation in Louisiana regarding safeguarding PII for students. None of the requirements in the legislation are a problem except for one: the legislation requires information to be destroyed the within 30 days of the end of the contract (which would be the end of the program). That would mean tracking could not occur. Do other AHECs have this issue? Please join the call if you have any experience in this area or can offer some guidance.

Have a great week and stay warm!


Application of Behavioral Health Technology Tools in the Clinical Care of mTBI

Date/Time: January 15, 2015; 1-2:30 p.m. (EST)

The Clinical Practice Guidelines produced by the departments of Defense and Veterans Affairs provide a framework for ensuring evidence-based care for patients with mTBI. This webinar will demonstrate two mobile applications produced by the National Center for Telehealth & Technology that offer providers evidence-informed tools for the treatment and engagement in clinical care of patients with mTBI. The presenter will review some of the empirical findings that support the use of these apps, and will demonstrate how to incorporate these tools into current clinical practice. In addition, he will highlight some several emerging tools that may have some promise for future use with this population.

During this webinar, participants will learn to:

  • Compare innovative, behavioral-health technology tools and describe some of the empirical evidence for their integration in clinical care with mTBI patients.
  • Discuss the use of behavioral-health technology tools as assistive devices in mTBI rehabilitation to facilitate recovery from the adverse effects of mTBI and increase engagement in care.
  • Distinguish between evidence-based standard of care, as described in the Clinical Practice Guidelines and the acceptable use of evidence-informed technology tools to supplement clinical care.

David C. Cooper, Psy.D.
Psychologist, Mobile Health Program
National Center for Telehealth and Technology
Joint Base Lewis-McChord
Tacoma, Wash.

Maj. Pamela DiPatrizio, AN, MSN, CEN, CPEN
Chief, Office of Education Outreach
Defense and Veterans Brain Injury Center
Silver Spring, Md.

Continuing Education:
Continuing education credit is available from Duke Medicine. You must register on or before January 15, 2015, at 3 p.m. (EST) to qualify for the receipt of continuing education credit.

To qualify for receipt of continuing education credit for applicable webinars, eligible participants must create a profile in the Duke Medicine Learning Management System and register for the event on, or before, the event registration deadline. Complete responses to all pre-registration questions are required to be eligible to receive credit for attending this event. For guidance on creating a user account and event registration in the Duke Medicine Learning Management System site, please visit

DCoE's awarding of continuing education credit is limited in scope to health care providers who actively provide psychological health and traumatic brain injury care to U.S. active-duty service members, reservists, National Guardsmen, military veterans and/or their families.

For details, please visit: Additionally since September 2014 for Psychology: This activity complies with all of the continuing education criteria identified through the American Psychological Association (APA) Continuing Education Requirements.

Sign up for the webinar at

Upon completion of registration, a confirmation email will be sent providing webinar event details.

If your network security settings do not allow access to the Duke Medicine website, use another network or device to access the registration page. Once registered, you may use Adobe Connect to attend the webinar.

To unsubscribe, please click here.

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