NAO Update
Provided as a NAO member benefit
June 16, 2014

1. From the Executive Director's Desk

Three weeks to go until the NAO 2014 Charlotte Conference! We are approaching the finish line in terms of preparation and final details and I promise you; you do not want to miss this conference! The Conference Planning Committee has been pulling out all the stops to make this an unforgettable event. I look forward to seeing you there, and, as an added bonus--barring any unforeseen injuries and cooperative weather--I'll be hosting a morning run every day at 5:30 AM; details (like location) to follow.

HRSA Establishes "Bureau of Health Workforce"

On June 3rd HRSA announced the creation of the new Bureau of Health Workforce, which now encompasses all programs and functions previously within the Bureau of Health Professions and the Bureau of Clinician Recruitment and Services. Becky Spitzgo has been selected to lead the new bureau. The federal register notice included information on the organization of the bureau, which includes 16 offices and division. Title VII and Title VIII programs fall into two offices—the Office of Workforce Development and Analysis, to be led by Jennifer Fiedelholtz, and the Office of Health Careers, to be led by Kimberly Klein.

"Tuesdays with Trachtenberg"
We had yet another good discussion last week on the "Tuesdays with Trachtenberg" call. Participants primarily discussed AHEC funding for FY15 and the upcoming NAO conference. Please consider dialing in next week to see where the conversation will take us: Tuesdays 12:30-1:30 EST: Dial in at 1-424-203-8400, Passcode: 245171#.

NAO CORE Marketplace New Data Tool: "AHEC Tracker"

As you know, CORE has put together a list of vendors that have been used and recommended by other AHECs from across the country that you can find here on the NAO website:

We are adding another data tool that may be of interest to you as well: The "AHEC Tracker" is a cloud-based data management and participant tracking system that seems to be very useful and highly effective for those that have used it in the past. Please see item #3, later in this update, that describes it in greater detail.

Please note: NAO does not give "AHEC Tracker" nor any of the other data collection systems an official organizational endorsement. NAO does not receive any money for including any data tool on our marketplace list. Our goal is merely to help connect those who need data systems with those who have data systems they are happy with.

Trust for America's Health

I get this publication on a regular basis and find it to be a good resource. You may find it useful as well: I regularly get the Wellness and Prevention Health Reform Digest via email once or twice each week. It's worth a look!

ProjectMED Competition Reminder

The AAMC is challenging medical schools and teaching hospitals to engage community partners in increasing the diversity of future physicians and scientists. The competition is called "Project MED (Motivate, Engage, and Develop) for the Future of Healthcare," and calls for teams of medical students and residents at the nation's medical schools and teaching hospitals, in partnership with a community organization, to create a brief video depicting an innovative approach to developing programs and initiatives targeting the K-12 public education system and students. Six finalists will be selected, and an online voting audience will narrow down the selection to three winners. The winning teams will receive a monetary award to fund a pilot program in their community based on the innovative approach illustrated in their video. Entries can be submitted beginning June 26 through September 5. Find more information on the competition, as well as rules and guidelines, at:

NAO Social Media; A friendly reminder to log on

In a time of rapid change regarding Federal funding, Federal policy changes, and key information specific to NAO and the AHEC Program, please be sure to frequently refer to NAO's social media outlets for timely and up-to-date facts and figures. We are posting increasingly more information to the NAO Facebook page, the NAO Twitter feed, the NAO LinkedIn site and to the NAO website to comprehensively share what's going on with you all; our membership. Please be sure to stay connected!

HHS-DOJ Celebration of Landmark Civil Rights Anniversaries
June 20, 2014

Please join us at From Segregation to Integration: Celebrating Landmark Civil Rights Anniversaries on
Friday, June 20, 2014 at the Humphrey Building Great Hall, (200 Independence Avenue SW, Washington DC).

HHS, in partnership with the U.S. Department of Justice, will jointly host events commemorating the
50th Anniversary of the Civil Rights Act (10:30 AM – 12:00 PM EDT) and the
15th Anniversary of the Olmstead decision (1:00 PM – 2:30 PM EDT).
Space is limited. Please RSVP to for the morning program and to for the afternoon program.

To view a live stream of the events, please visit
Sign language interpretation and closed captioning services will be provided. For other reasonable accommodations or questions, please contact Heather R. Lawson at 202-619-0744 or at

Have a great week and see you in three (3!) short weeks!

Robert M. Trachtenberg, MS
Executive Director
National AHEC Organization
7044 S. 13th Street
Oak Creek, WI 53154

2. From A-TrACC

Marketplace Webinar Tomorrow!
Join us at 3 p.m. Eastern tomorrow, 6/17, for the webinar Supporting Consumer Enrollment through Innovative Practices and Partnerships. Learn how AHECs are supporting the Health Insurance Marketplace. Presenters from Southeast AZ, Western MD and Eastern Shore MD AHECs will share information on their activities. Register Now

Three Facilitated Discussions
How to Gather Data Effectively When Working with Partners
Three facilitated discussion groups are being planned to examine challenges and formulate potential solutions when it comes to gathering data when working with partners. Come prepared to share with and learn from your colleagues. Choose the AHEC area you work in and register today!

  • CE Coordinators: Tuesday, June 24, 3 p.m. Eastern. Register Now
  • CBSE Coordinators: Wednesday, June 25, 3 p.m. Eastern. Register Now
  • HCPP Coordinators: Thursday, June 26, 3 p.m. Eastern. Register Now

Any staff member is welcome to attend all or any of these!

Training Blast from the Past
Unsure of how to track HCPP participants? Revisit the webinar "Examples of Successful Tracking Strategies for Health Careers Preparation and Promotion Students." This and other recorded webinars can be accessed through the A-TrACC Archive Page.

Consumer Enrollment webinar registration:

Data Discussions registration urls

Blast from the Past:

Training Archive:

3. AHEC Tracker

Generating, managing and reporting program data is an omnipresent challenge for all AHECs. There is a need for AHEC data collection and tracking tools to assist in this effort. The AHEC Tracker fills this need.

The AHEC Tracker provides a cloud-based data management and participant tracking system that:

  • Gathers and reports the AHEC program data needed for required federal reports and funding requests
  • Calculates and formats BHPR reports per the HRSA guidance;
  • Tracks participants and programs in all AHEC areas (i.e., professional education and community and practice support);
  • Documents longitudinal interactions with program participants and participant outcomes (i.e., tracking year over year);
  • Evolves as data demands, programs and funding agency expectations shift;
  • Operates with no special software to install and provides secure access for authorized users from multiple locations, accessible with an internet connection;
  • Supports administrative functions including standard and custom report generation, contact management and tabular and graphic data presentation;
  • Provides phone and email support in a timely and friendly manner; and
  • Is affordable and stable

The AHEC Tracker system provides a basic platform at a reasonable cost. There is no software to install or host by the AHEC. Hosting and maintenance are covered via an annual fee. The database is user-friendly and can be customized to meet each AHEC's needs, also at a reasonable cost.

Beyond the basics, the system can be customized with the following:

  • Custom fields and reporting options
  • Student access for registration and profile updates
  • Data uploads from other systems and data extracts for other systems

AHEC Tracker comes with quick, personalized service, which our current users attest to!

Contact us at or 610.590.2229 to discuss.

4. The Limits of Adaptive Coping: Neurobiology of Extreme Stress

Date/Time: June 26, 2014, 1-2:30 p.m. (EDT)

Despite unprecedented efforts over the course of the longest war in American history, existing programs in the Defense Department and Veterans Affairs to prevent, identify and treat stress disorders among military service members, veterans, and their families remain hampered by factors that limit their effectiveness. Research studies indicate that stigma, as a barrier to care, remains high in military communities. One limitation of existing psychological health programs, including those designed to reduce stigma, may be their exclusion of emerging scientific perspectives on the role of the central nervous system (CNS) in extreme stress. This webinar will examine the evidence that stress disorders are fundamentally neurobiological as well as psychosocial, and will provide an overview of select CNS neurotransmitter systems and neuronal pathways implicated in normal and pathological stress states. Discussion will include biologically informed approaches for psychoeducation to reduce stigma and for prevention and treatment in both clinical and non-clinical settings.

During this webinar, participants will learn to:

  • Identify CNS neurotransmitter systems and pathways implicated in persistent adverse stress outcomes such as PTSD
  • Correlate acute and chronic stress-induced changes in the functioning of CNS neurotransmitter systems with persistent changes in cognition, emotions and behavior
  • Summarize clinical and non-clinical approaches to addressing stress-induced neurobiological dysfunction


William P. Nash, M.D.
Capt., MC, U.S. Navy (Retired)
Boston VA Research Institute
Vienna, Va.


Capt. Anthony Arita, MSC
U.S. Navy
Director, Deployment Health Clinical Center
Bethesda, Md.

Mission Statement: The National AHEC Organization supports and advances the AHEC Network to improve health by leading the nation in the recruitment, training and retention of a diverse health workforce for underserved communities.

Vision: Our vision is that the AHEC network is the national leader in developing a highly competent and diverse health care workforce for underserved populations.

©National AHEC Organization | 7044 S. 13th Street, Oak Creek, WI 53154 | 414-908-4953 x131|
Executive Director Rob Trachtenberg | 414-908-4953 |

To submit an item, please click here. Deadline: Thursdays, noon CST.

NAO Resources
Links to new resources and information:

NAO Home Page |NAO Board